survey privacy policy

Who we are

The National Assembly for Wales Commission is the data controller of the information you provide, and will ensure it is protected and used in line with data protection legislation.

Any queries regarding our use of your information should be sent to the Assembly's Data Protection Officer at data.protection@assembly.wales or contact 0300 200 6565.

What information we are collecting

We want to collect your opinion about issues you wish for the Welsh Youth Parliament to discuss. We ask for you to provide information about your age and  constituency in order to ensure that we hear from young people from all areas and ages across Wales. We understand that not everyone wishes to provide this information – so only provide this information if you are happy do so.

We also invite you to provide your contact details if you would like to receive updates about the Welsh Youth Parliament in the future. By providing us with your email address, you will receive updates about this survey, its results, and the work that it informs. We will also provide you with an opportunity to sign up to receive further updates about the Welsh Youth Parliament’s journey.

What we will do with your information

Your response will be seen by staff at the National Assembly who are working on the Welsh Youth Parliament project.

The result of the survey will be published online, and shared across a range of social media channels. It will also be shared with Youth Parliament Members and with other members of staff, but personal information such as your age and constituency won’t be used publicly.

How long your information will be retained

We will be collecting the data using Survey Monkey. Details about what personal data SurveyMonkey will collect, and how, is available on their website https://www.surveymonkey.com/mp/legal/privacy-policy.

Survey Monkey might transfer your data outside of the European Economic Area, and are EU-US Privacy Shield certified.

The data from the survey will be removed from SurveyMonkey six months after the closing date of the survey and retained on our systems until the first Welsh Youth Parliament residential meeting at the end of February.

We will keep the contact details of those who left their e-mail addresses to receive further updates on the results of this survey, and on future Welsh Youth Parliament developments. This information will be retained on our secure ICT infrastructure which includes third party cloud services provided by Microsoft. Any transfer of data by Microsoft outside of the EEA is covered by contractual clauses under which Microsoft ensure that personal data is treated in line with European legislation. You can contact us at any time to remove your details and no longer receive updates from us.

Your rights

Our use of your information is to enable us to steer the work of the Welsh Youth Parliament and to enable the young people of Wales to offer their views, which is one of our strategic goals, as set out in the Assembly Commission Strategy 2016 2021.

You have certain rights over the information we hold. These include:

1. the right to request access to your information;

2. to ask that we update, complete or correct your information, if it is inaccurate or incomplete;

3. the right to object to our using your information in certain circumstances; and

4. the right to limit our use of it in certain circumstances.

If you would like to: engage any of the rights that you have under data protection legislation; ask a question; or make a complaint about how your information is used; please contact information-requests@assembly.wales.

You can also make a complaint to the Information Commissioner's Office (ICO) if you believe we have not used your information in line with the law. The ICO's contact details can be found on their website https://ico.org.uk/global/contact-us/